Guidelines for the use of RID/ADR/ADN 188.8.131.52 (use of electronic data exchange)
At its 107th session, the Working Party on the Transport of Dangerous Goods (WP.15) requested that the following guidelines for the use of subsection 184.108.40.206 of RID/ADR/ADN be published in order to facilitate their use on a voluntary and consistent basis.
RID / ADR / ADN al cap. 220.127.116.11 consente l'uso dello scambio elettronico di dati, la guida fornisce la procedura per l'acquisizione, la memorizzazione e l'elaborazione dei dati tale da soddisfare i requisiti legali in materia di valore probatorio e disponibilità durante il trasporto in un modo almeno equivalente a quello della documentazione cartacea.
È ammesso ricorrere a tecniche di trattamento elettronico dei dati (EDP) o di scambio di dati informatizzati (EDI) per facilitare la redazione dei documenti o sostituirli, a condizione che le procedure utilizzate per la scelta, la conservazione e il trattamento di dati elettronici permettano di soddisfare, in modo almeno equivalente all'utilizzazione di documenti su carta, le esigenze legali in materia di forza probatoria e disponibilità dei dati durante il trasporto.
Tuttavia, RID / ADR / ADN non definiscono ulteriormente questa equivalenza. Per soddisfare l'obiettivo di garantire la disponibilità di dati, sicurezza e valore probatorio, i servizi web, le interfacce e un'architettura di comunicazione a supporto, devono essere implementati con adeguati sistemi.
Establishment and availability of the datasets to be used between TP2s, TP1s and the authorities/emergency services
(a) The following data set concerning every transport operation must be transmitted to a TP1:
(i) ADR: Country code(s) (Vienna Convention), registration number(s) and Vehicle Identification Number(s) of the towing vehicle and the trailer(s)
ADN: ENI number
RID: Unique Vehicle Number (1)
(ii) BIC code for containers (if available or regulated)
(iii) Status: beginning/end of the transport operation
(b) Transaction between a TP2 and a TP1 entity:
(i) For each transport operation a TP2 must transact with only one TP1.
(c) The transport document information transmitted from TP2 to TP1 shall be digitally signed.
(1) Unique Vehicle Number in accordance with the Uniform Technical Prescription applicable to vehicle numbers and linked alphabetical marking on the bodywork: The railway vehicle marking (UTP Marking 2015) of the APTU Uniform Rules (Appendix F to COTIF 1999) (see www.otif.org) and European Vehicle Number in accordance with Commission Decision 2007/756/EC adopting a common specification of the national vehicle register provided for under Articles 14(4) and (5) of Directives 96/48/EC and 2001/16/EC.
Requirements in the transitional phase
As long as there are emergency services and relevant authorities that are not connected to the TP1/TP2 system, on board information is also necessary.
Additional requirements concerning data storage and data output on board the vehicles/trains/ inland waterway vessels
(a) The data storage medium used in the on board data terminal must be suitable for permanently storing all the relevant dangerous goods information in accordance with section 5.4.1 of RID/ADR/ADN for the duration of carriage. For this purpose, non-volatile storage media (currently EEPROM or flash memory) shall be used in all data terminals (e.g. tablets, scanners, smartphones, OBUs). The data storage media installed in the data terminals shall be protected against stresses that commonly occur during carriage.
(b) For carriage by road and rail, a portable data terminal and, for carriage by inland waterway, a portable data terminal or one permanently installed on-board is to be used.
Where only one to three different dangerous goods (UN numbers) are carried in tanks or in bulk in vehicles subject to marking requirements in accordance with 18.104.22.168.2 or 22.214.171.124.4 of ADR, a permanently installed data terminal is also permitted for carriage by road.
The data terminal shall be designed in such a way that no loss of data can occur when the energy supply is interrupted. The energy storage device shall provide energy for the duration of the transport operation or be recharged during carriage by means of equipment on board.
(c) The data must be displayed on a screen that is equivalent to paper both in terms of character size and readability (visual representation without layout requirements (e.g. PDF format) on a screen of at least 10 inches or an optimised and structured representation that makes it possible to display on the respective screen (at least 3.5 inches) all the required substance-related data for a dangerous goods entry) in different light conditions. Operation of the reader must be easy and intuitive and give inspectors/the emergency services unrestricted access to all relevant dangerous goods information.
(d) The vehicle drivers/train drivers/shipmasters shall be able to operate the data terminal and provide the necessary assistance to the enforcement authority or emergency services. For example, upon request, they must instruct the inspection staff in the operation of the data terminal or accompany them with the data terminal during the inspection. This also applies in an emergency, where possible.
(e) If there is no mobile connectivity, it must be accepted that there may be a delay in synchronisation of the data on board and of the dataset in the TP2.
Transitional requirements specific to road transport Instructions shall be affixed in the drivers cab on how to access the electronic dangerous goods data in case the driver is incapacitated.
The front and back of the vehicle must be marked with a note indicating the use of an electronic transport document. If it is not possible to affix this mark to the back for structural or other obvious reasons, it may be affixed on both doors of the driver's cab. Depending on the type of use of the vehicle, the mark may be detachable (folding or magnetic marks may be used) or permanently attached (fixed). The mark consists of an illustration (pictogram according to Annex B of these Guidelines).
Annex B Pictogram “e” for using the electronic dangerous goods transport document